Sales Hub Privacy Policy
Last updated 9 November 2026
Who we are
Cheetah Electronics Ltd., trading as Rodent Shield Systems, operates the Rodent Shield Sales Hub and is the controller of the personal data it processes through the Hub.
For privacy questions or requests, email rodentshieldsystems@gmail.com or write to Cheetah Electronics Ltd., Craanpursheen, Co. Carlow, R93 VX65, Ireland.
What information we handle
The Hub is a private workspace for authorised Rodent Shield staff. It handles staff names, work email addresses, access roles and account status. It also handles customer and dealer contact details, business information, enquiry details, sales activity, order references, follow-up tasks and notes.
We receive enquiry information through our website forms, through communications with our team and from records entered by staff. When a staff member adds a guest to a meeting, the guest’s email address may come from an enquiry record or be entered directly by the staff member.
Why we use the information
We use this information to respond to enquiries, manage customer and dealer relationships, track sales activity, assign follow-ups, schedule meetings and manage access to the Hub.
Where you ask us to take steps before entering into a contract with you, we use the information needed to respond to that request. We also rely on our legitimate interests in managing business enquiries and relationships, coordinating staff work and meetings, and keeping the Hub and its records secure.
Google Calendar and Google Meet data
What we access
An authorised administrator connects the company’s shared Google account. During connection, the Hub checks the Google account’s email address and whether Google has verified it. This confirms that the administrator selected the company account.
The Hub retrieves events from the connected account’s primary Google Calendar for the date range selected by staff. Google can return event titles, dates and times, descriptions, attendee details and meeting links. The Hub displays events with Google Meet links to approved staff.
How we use and share Google data
We use Google Calendar data to display meetings and schedule Google Meet calls for Rodent Shield business. When a staff member schedules a meeting, the Hub sends the title, start and end times, and any description or meeting notes to Google Calendar and asks Google to create a Meet link.
If the staff member adds a guest, the Hub sends that guest’s email address to Google Calendar so Google can send an invitation. Guests receive the event details included in their invitation. Access to Google Calendar data through the Hub is limited to approved staff.
Our use and transfer of information received from Google APIs follows the Google API Services User Data Policy, including its Limited Use requirements.
What we store
The Hub stores the shared account’s Google refresh token server-side in Supabase. The Hub uses this credential to obtain short-lived access tokens so staff can use Calendar across visits without reconnecting the Google account each time.
The Hub retrieves events from Google when needed for the Calendar view. It does not store a separate copy of those events in the Hub database. Meetings created through the Hub are stored in the company’s Google Calendar.
Revoking access and requesting deletion
The connected account holder can revoke the Hub’s access through Google Account connections. To request removal of the stored connection credential or ask about personal data in a meeting record, email rodentshieldsystems@gmail.com.
Revoking access stops the Hub from using the connection. Existing meeting records and invitations are managed separately in Google Calendar.
Who can access the information
Approved Rodent Shield staff can access information needed for their work. We use Supabase for the Hub’s database, authentication and backend functions, and Netlify to host the Hub website. Google provides Calendar and Meet.
Website enquiries may pass through Shopify forms and our Google Sheets, Google Apps Script or Make workflows, depending on how the enquiry was submitted. These services help us receive, route or record enquiries. Meeting guests receive the event details included in their invitations.
How long we keep information
-
Enquiry and sales records are retained while needed to respond to enquiries, manage active opportunities or maintain the customer or dealer relationship. After that, retention depends on any applicable recordkeeping requirements or the need to resolve a dispute.
-
Staff account information is retained while the account is needed for authorised work. When access ends, we consider whether associated records are still needed for security, accountability or legal recordkeeping.
-
Google connection credentials are retained to maintain the shared Calendar integration. If the connection is replaced, the new credential replaces the previous one. You can request removal using the contact details above.
-
Calendar events are kept in the company’s Google Calendar. Their retention is managed there according to whether the records are still needed for scheduling, follow-up or business recordkeeping.
International transfers
The Rodent Shield Sales Hub’s Supabase project is hosted in the EU. Our service providers may process personal data outside the European Economic Area (EEA). Supabase’s published Data Processing Addendum provides for the European Commission’s Standard Contractual Clauses for qualifying transfers covered by that agreement.
For information about a specific transfer or to request a copy of the applicable safeguards, email rodentshieldsystems@gmail.com.
Your rights
Depending on the circumstances, you can ask to access, correct or delete your personal data, restrict how it is used, object to processing based on legitimate interests, or request a copy in a portable format.
To make a request, email rodentshieldsystems@gmail.com. You can also lodge a complaint with the Irish Data Protection Commission.